Printer Paper Tray Locks – A Case for Securing Your Printers


An typically missed side of printer possession is safety of the media within the printer paper trays. Many companies and organizations merely load the paper trays with paper and overlook about it till the printer runs out of paper and indicators for them so as to add extra paper.

What they might not take into account is how typically the printer paper is depleted – maybe it is not going via the printer however is as a substitute faraway from the paper trays by unauthorized individuals. It solely takes seconds for somebody to stroll as much as a printer or copier and take away media from unlocked paper trays. Moreover the apparent financial losses because of paper theft, there are different points to contemplate reminiscent of fraud that outcomes from theft of official types utilized in printers.

There are particular companies and organizations that appear to be extra in danger to theft from paper trays and I’ll deal with these one by one.

The primary space we’ll assessment is increased training. In most establishments of upper studying there are a number of printers situated across the campus to be used by college students and school members. These printers are usually geared up with expensive card scanners or different digital controls to maintain monitor of printing bills so the individuals utilizing the printers may be charged for his or her use.

What these digital controls don’t deal with is straightforward theft of paper from the printers. The prices may be excessive – even for plain bond paper – add costly card inventory or different specialty papers to the combination and losses can undergo the roof! An establishment with 100 printers on campus that every loses 50 sheets/day via theft will undergo the lack of 10 reams of paper per week!

The second space of concern is the healthcare market, which incorporates hospitals, clinics, educating universities, and native medical workplaces. These organizations use tamper-resistant prescription paper, required by Medicaid since 2008. Not solely is this kind paper very costly, it’s significantly enticing to individuals attempting to commit fraud through the use of this paper to create counterfeit scripts. Healthcare suppliers are required to maintain these kinds of tamper-resistant paper safe, but they’re vulnerable to theft by anybody with just a few seconds to open a paper tray.

The third space we’ll assessment is the monetary market. Banks, stockbrokers, monetary planners or anybody who prints checks utilizing MICR checks must be involved about theft of clean checks. Usually checks are loaded into the printer tray when checks are printed, then eliminated and saved in a safe drawer or file cupboard till the subsequent time checks are printed. By putting in paper tray locks on the printer paper trays, verify inventory could also be stored within the printer, thus avoiding the effort of loading and unloading verify inventory all through the day.

There are a number of sources of paper tray locks available on the market. You will need to work with an organization that may present prime quality merchandise in addition to technical assist. Most locks are simple to put in but present a safe answer to fulfill your distinctive necessities!


Source by Gary Lucas.